Top 13 Best Photocopy Machines For Small Business 2020 Review

For any business, copying documents and printing them is a regular activity. A copier is a must for every business, whether large or small. There are dedicated photocopy machines for small businesses available which can take a moderate load and provide outstanding output quality. As a matter of fact, there are multifunctional copiers available which are primarily a printer with copier and even fax machine included. Go through the following list of the best photocopy machines for small businesses and choose the one that is more profitable for you.

List Of The Best Photocopy Machines For Small Business

#1. Monochrome Laser Printer With Scanner & Copier

Canon imageCLASS D530 Monochrome Laser Printer with Scanner and Copier

By: Canon

With the ability to print 26 pages in a minute, the photocopy machine has effective performance. With it, you can easily copy or print in black and white, and you can also make color scans. This is compatible with different types of operating systems and is ideal for small business. Moreover, this will let you have easy management of papers as it has the capacity to load 250 sheets of paper at a time. In this, you will find a multipurpose tray and is easy to operate.

Additionally, this can easily convert your two-sided documents into a single side sheet, and you can even do two-sided printing. This will do precise printing and lets you print multiple pages. Furthermore, this is energy efficient and can scan in multiple formats, including JPG, BMP, PNG, and PDF. It is in a compact design that lets you have easy storage making it ideal for office use.

In Summary:
  • The two-sided documents can be effortlessly converted into single-sided sheet
  • Different scan formats supported are JPG, PNG, BMP, and PDF
  • Easy storage is facilitated by a compact design
  • Allows loading of 250 paper sheets

#2. Monochrome Compact Multifunction Printer & Copier

Brother Monochrome Laser Printer, Compact Multifunction Printer and Copier, DCPL2550DW, Wireless Printing, Duplex Printing

By: Brother

Are you looking for a photocopy machine that is able to perform multiple tasks? This is a multifunction copier that lets you print and scan. It will allow you to have flexible printing and has the ability to tackle different sizes of paper. Additionally, this comes with many functions making it suitable for small business or home. It has efficient performance and can take 250 sheets of paper at a time. Moreover, this comes with an automatic document feeder that lets you save effort and time.

The photocopy machine will allow you to send your print jobs to other devices like computers or smartphones as it has a built-in Ethernet network. Furthermore, it also includes a USB interface for user convenience and sharing the data. It comes in a lightweight design and includes WiFi Direct. This is laser-focused and has increased efficiency. With it, you can have wireless printing from your smartphone and comes with automatic function. It is one of the top photocopy machines for small businesses.

In Summary:
  • Allows sharing of the print outputs to different devices
  • Allows wireless printing from your smartphone
  • Data sharing is simplified further by the USB interface

#3. All-In-One Wireless Laser Printer With Double-Sided Printing

HP LaserJet Pro M426fdw All-in-One Wireless Laser Printer with Double-Sided Printing, Amazon Dash Replenishment ready (F6W15A)

By: HP

Highly recommended for small businesses, the photocopy machine has a versatile performance. This has many amazing features and can perform wireless printing. The WiFi Direct will allow you to connect to any device and print at the rate of 40 pages in a minute. Furthermore, the input capacity of 360 sheets makes it very suitable for a small workgroup. Moreover, this supports different sizes of paper and provides security solutions for your document.

The photocopier also includes the feature of NFC which lets you touch to print. It has a color touchscreen of 3 inches that lets you use it with ease. Additionally, you can use it for multiple applications like scanner, copier, laser printer, and fax. You can even use it for duplex printing as it has quick performance. The Ethernet networking will let you scan to email, and it has different management systems.

In Summary:
  • Supports printing at 40 pages per minute
  • The input capacity is huge i.e. 360 sheets
  • Touch printing is allowed by NFC FEATURE
  • The included color touchscreen is bright and sufficiently large

#4. Monochrome Laser Printer With Scanner & Copier

Canon imageCLASS D570 Monochrome Laser Printer with Scanner and Copier

By: Canon

The photocopy machine has many advanced features that meet all your printing needs. This allows you to connect it to your phone via an app and directly copy the originals. The WiFi Direct connection of the photocopier eliminates the need to have a router and provides a stable connection. Moreover, this includes a multipurpose tray and has a paper capacity of 250 sheets.

Furthermore, this will let you print 28 pages in a minute and has efficient performance. This is compatible with different devices and uses very little energy. Additionally, this is eco-conscious and makes fewer interruptions. This comes with a starter guide and includes software. It is in a compact design making it one of the best photocopy machines for small business.

In Summary:
  • Capable to print 28 pages per minute
  • Found to be environmental-friendly
  • The included multipurpose tray comes with 250 sheets paper capacity
  • In the pack, a software and starter guide included

#5. Business Color Laser All-In-One Printer

Brother MFC-L8900CDW Business Color Laser All-in-One Printer

By: Brother

Providing you a perfect solution for your small business, the photocopy machine can print at high speed. This will improve the productivity of your business and comes with advanced scanning. Moreover, it allows you to do wireless scans to your mobile phone and includes a color touchscreen of 5 inches. This has a monthly duty cycle of up to 60000 pages with a speed of 33 pages per minute.

Additionally, this is convenient to operate and offers easy navigation. You can make multiple customized shortcuts and use it to your advantage. Furthermore, this is easy to set up and lets you have a wired or wireless setup. The photocopy machine has flexible performance and comes with advanced security features.

In Summary:
  • Capable to print, copy, scan, and fax
  • The printing speed is 33 pages per minute
  • Can be set up wired or wirelessly
  • Contains a 5-inch bright color touchscreen

#6. Laser Multifunction Copier

Canon imageCLASS D550 Laser Multifunction Copier

By: Canon

The photocopy machine will let you have two-sided copying and can perform at the speed of 26 copies per minute. This can copy and print, and you can also use it for scanning. Additionally, this has cost efficiency as it includes a single cartridge system. The front-loading cassette can handle 250 sheets of paper at a time in its multipurpose tray.

Moreover, this has advanced print modes, including toner saver, watermark, and poster. This is easy to operate and scans at a resolution of 600 x 600. You will also find the feature of high compression and scans in searchable PDF format. Furthermore, it comes with all the accessories and provides a complete solution for small offices. Overall, it is one of the best photocopy machines for small businesses.

In Summary:
  • Capable to handle 250 sheets of paper simultaneously
  • Supports two-sided copying
  • The scanning resolution is 600 x 600

#7. All-In-One Laser Printer With Built-In Ethernet

HP LaserJet Pro M426fdn All-in-One Laser Printer with Built-in Ethernet & Double-Sided Printing

By: HP

Available in a multifunctional design, the photocopy machine will let you use it as a fax, printer, copier, and duplex printing. It will provide you complete solution for your small business and include a color touchscreen for smooth operation. Additionally, it has fast performance and improves the productivity of your business. Moreover, it has a monthly volume of 4000 pages, and the input capacity is 250 pages.

The machine supports different sizes of papers and has fast printing. It also lets you print from your USB drive and directly connect it with our smartphone or tablet. Furthermore, this keeps your data well protected and helps to detect attacks. With this, you can easily manage your printing tasks as it lets you connect via an app.

In Summary:
  • Diverse paper sizes can be supported
  • Comes with a large paper handling capacity
  • You can take a print out from your USB device
  • The printing tasks are simplified by the included app

#8. All-In-One Wireless Color Laser Printer With Double-Sided Printing

HP LaserJet Pro M477fdw All-in-One Wireless Color Laser Printer with Double-Sided Printing

By: HP

Ideal for home business or small business, the photocopy machine can let you perform multiple tasks. This has a color touchscreen and includes the automatic document feeder of 50 sheets. Moreover, this includes many advanced features like NFC, WiFi Direct, and wireless printing. Additionally, the machine will let you use it as a fax, laser printer, copier, and scanner.

This is easy to operate and prints at lightning speed. It also comes with solid security and protects your valuable information. Furthermore, the photocopier has a paper input capacity of 300 sheets and supports multiple sizes of paper. It is energy efficient and includes management features. You can directly scan to email and print from external sources.

In Summary:
  • Allows double-side printing mechanism
  • All the advanced wireless features are packed inside
  • The paper input capacity is 300 sheets
  • Supports scan to email facility

#9. Wireless All-in-One Printer

Canon Office and Business MB5420 Wireless All-in-One Printer, Scanner, Copier and Fax

By: Canon

Here is a photocopy machine that can deliver a powerful performance. This is very suitable for small business and the paper capacity of 500 pages. It comes with two paper trays, with each having a capacity of 250 pages. Moreover, this will save your time as it is quick to perform and can scan both sides.

Furthermore, this is easy to operate and comes with many other features. It has a low cost per print that lets you save money on a high volume of prints. Additionally, this is available in a compact design that lets you place it anywhere you want. This will provide you the freedom to improve productivity in your workplace.

In Summary:
  • Each of the two paper trays come with a capacity of 250 pages
  • There will be a boost in the speed of working operation in office
  • Capable to scan both sides
  • Will not waste time during the operation

#10. Monochrome Multifunction Printer & Copier

Brother Monochrome Laser Printer, Multifunction Printer and Copier, DCP-L5500DN

By: Brother

The built-in Ethernet of this photocopy machine will let you connect to other devices and have ease. This comes in a convenient design and has innovative features. Moreover, this has advanced scanning options and allows you to scan directly from email, USB, Cloud Service, and much more. Furthermore, this protects your documents by providing a secure connection.

With it, you can meet the demands of your business as it can copy 42 pages in a minute. Additionally, it has a cost-efficient output and includes a touchscreen display. This is compatible with most operating systems that allow you to have flexible use. In this, you will find a multipurpose tray with a page capacity of 50 sheets.

In Summary:
  • There is no restraint on scanning and allows you to scan from any source
  • A multipurpose tray is included with a page capacity of 50 sheets
  • Many advanced features are packed inside
  • Capable to copy 42pages per minute

#11. Multifunction Duplex Laser Copier

The Canon imageCLASS D1520 - Multifunction, Duplex, Laser Copier

By: Canon

The laser copier has effective performance making it ideal for small business. It can print and scan from multiple devices and allows you to have diverse printing. Moreover, this can easily scan from your USB drive and can deliver in various formats. Additionally, this has high functionality and is in a three-in-one design.

The best photocopy machines have a versatile performance making it suitable for any office. This can print 35 pages in a minute and comes with the feature of password protection. Furthermore, this can meet all your paper handling requirement and operates at a low cost. This will provide secure print and accepts different sizes of paper. It has generous paper handling with the capacity of 500 sheets.

In Summary:
  • Allows printing and scanning from many different devices
  • If needed, it can scan from USB devices
  • The print speed is 35 prints per minute
  • The paper handling capacity is 500 sheets

#12. Monochrome Multifunction Laser Printer & Copier

Brother Monochrome Laser Printer, Multifunction Printer, and Copier, DCP-L5650DN

By: Brother

With the ability to handle multiple network connections, the photocopy machine has a Gigabit Ethernet interface. This can copy and scan and has auto document feeder of 70 pages. Moreover, this will save you time and allows you to reduce or enlarge the documents according to your needs. Furthermore, it has many features, including ID copy, standalone copying, and sorting.

This can perform multiple scans and has a cost-efficient performance. Additionally, it delivers high-quality scanning and has flexible connectivity options. You will also find the feature of advanced security as it supports Critical Network Security Protocols. The device will let you print directly from your mobile phone as it comes with wide compatibility.

In Summary:
  • In addition to printing, it can copy and scan
  • Comes with an auto document feeder of 70 pages
  • Multiple scans can be performed simultaneously
  • Facilitates cost-effective printing

#13. Multifunction Business Printer With Wireless & Duplex Printing

HP PageWide Pro 577dw Color Multifunction Business Printer with Wireless & Duplex Printing (D3Q21A)

By: HP

This photocopy machine will allow you to have mobile printing. This is very suitable for copying and scanning and can perform both side printing. Moreover, this is ideal for a small business as it lets you have wired networking. It is easy to operate and has a legal-size scanned. Furthermore, this includes a color touchscreen and includes a generous capacity paper tray.

This also has an NFC touch to print and has an auto document feeder for fast results. Additionally, the machine has low energy consumption and lets you use it as a fax. This has improved reliability and provides protection with its security embedded features. This can perform more than a machine and lets you take abrupt action.

In Summary:
  • The facility of wireless printing allows you to accomplish any printing needs
  • A spacious paper tray is included inside
  • There is a color touchscreen included in its configuration

Benefits of The Photocopy Machines For Small Business

While deciding to shop for a photocopier machine, you might feel that you may need to make some compromises. For example, you might consider purchasing a fast copier machine, but it will demand you to pay a high price, and you may need to sacrifice excess space. Alternatively, you may think that a small-sized copier unit would be unable to fulfill the demands of your office. Fortunately, neither of these beliefs is true, and it is possible to get a small-sized copier that accomplishes the job. If the benefits of the photocopy are unknown, then you cannot know its significance. So, take a look at its benefits below:

The Size

Some customer believes that a full-sized copier is the only option for accomplishing quick, functional printing. But the fact is tiny standalone copiers, and desktop copiers are beneficial for people with restricted space. The facility of quick printing and tons of great functionalities make these small copier units highly suitable for most business needs. In any office, the need frequently arises to move things and alter the flow of energy.

Generally, some office personnel dislike this change and may not cooperate. Buying a small copier would make it simple to easily move your device whenever you intend to redecorate your space or wish to add extra desks for the fresh employees. In addition to being easy to find a new place for the unit, you would be less likely to ruin your back moving it. If there are no much shifting needs in office and space is ample, then you can consider buying the large-sized photocopy machines.


If you want to adopt a cost-effective approach, then you can consider buying the small copiers to save big bucks. It is generally observed that the copy machines can prove to be one of the costliest pieces of equipment bought by businesses. Once you take into account the expenditure of toner, maintenance, and some other consumables, then the costs add up rapidly. A small-sized photocopier machine can conveniently provide the functionality you may require without running your budget.

Renting This Unit

Renting a photocopy machine is excellent for short-term projects and some extraordinary events. It is possible that you may suddenly jump into another business or about to work on an intensive project that might persist for a few months. During such cases, you might require copy power on a temporary basis. As an alternative to outsourcing your business’ printing and copying, you can accomplish it in-house using a rented copy machine. Using your photocopier rental, it is possible that you may be qualified for a tax write-off. The same usually differ from business to business, but you are typically able to write off leasing fees or the rental payments on your taxes. Renting a photocopy machine enables you to carefully plan your future budget, and you can estimate the amount of money that will be expended on the machine every month.


It is better to opt for a copy machine that is multifunctional as it is going to be highly useful for a business. Depending on the space available, you should buy them from a popular brand so that you get a warranty and various parts like ink cartridge easily. The capacity of the machine, as well as other features like duplexing, is equally important. However, as far as the quality goes, there is no need to worry as we have listed the best photocopy machines for small businesses to prosper.

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